Submitting your scholarship to DOOR

Faculty Scholar Profile

  • *NEW* email Gretchen at [email protected] for the current password to the Faculty Scholar Online Form .  The form provides options to upload your photograph for your Faculty page, cut and paste your research citations or upload your whole CV document, as well as upload conference papers or posters.  It also allows you to upload the DOOR Non-exclusive Licence and Submission agreement.  

DOOR Non-exclusive Licence and Submission Agreement 

  • For Douglas College Faculty, the first step is to sign the DOOR Licence and Submission agreement and send it along with your research document / conference presentation to [email protected] .  If your research paper or presentation has co-authors they also must sign the DOOR licence and submission agreement which can be emailed to [email protected]   The library needs all co-authors of the scholarly work, poster, etc. to sign before it can be uploaded into DOOR.  Faculty if you have a student demonstrating scholarly works of excellence in your discipline (such as a capstone essay) consider sponsoring their work in DOOR.
  • For Douglas College Students, the first step is to have a Douglas College Faculty member review and approve/sponsor your essay to be included in DOOR.  Your DC faculty sponsor will be the faculty member for whom you wrote the paper. The faculty member can email their approval/sponsorship of your work with your name, the essay or poster title, as well as the course (if a capstone essay) or the conference details (if a poster or presentation).  Faculty can send this as a separate email to Gretchen at [email protected]  to sign the DOOR Licence and Submission agreement and attach your research paper, thesis or poster presentation to [email protected].   If you have co-authors they must also sign a form and send to [email protected] .  Ensure that your student number is removed from your essay.  The manuscript of your paper can be in any citation style but should be properly formatted and citations as per proper academic integrity.  All permissions for copyrighted images should be obtained.  
  • Link to DOOR non-exclusive licence agreement 

Why do I need to sign the DOOR non-exclusive licence and submission agreement?

  • The library needs your permission to host your research and scholarly work in DOOR.  This applies to all materials from faculty, students and staff.  In future, if we migrate to a new software you will also be granting us permission to move your works to this new repository.
  • The agreement affirms that you are indeed the author of the work and you have the right to grant the library permission to preserve and make available via the Douglas College Open Repository (DOOR).  It allows the library to deposit your conference paper, conference ppt, conference poster, video, journal article, etc. on your behalf.  It allows metadata to be added to describe your work, including using your abstract/summary for the description or your work.   
  • You are not relinquishing Copyright to your work but are allowing the library to make it available in the open repository for use that is non-commercial and educational.  Eventually, it will be searchable in internet search engines. 
  • Please check the boxes beside each paragraph, print your name, sign and date.  If you have co-authors please have them sign the agreement as well.
  • If convenient, after you have signed the document you can scan the document and email back or if you prefer you can drop off the signed paper version (at either campus library), in a sealed envelope c/o Gretchen Goertz, Scholarly Communications Librarian.  Faculty can use the new Faculty Scholar online profile form to upload the form. 

What can I contribute to DOOR?  Examples of scholarship for deposit in the 'Research and Scholarship" or "Student Research" collections include :

  • article preprints or final refereed manuscripts (the author's version of the article, not the publisher's published version unless allowed by the publisher)
  • research reports
  • books, book chapters
  • conference presentations or conference papers
  • scholarly video presentations or audio presentations
  • student theses (with faculty approval)
  • student capstone research papers (with faculty approval)
  • student research day or other conference posters (as approved by the event coordinator)
  • creative works such as fiction books

If you have any other questions or would like to discuss your research submission contact Gretchen (Scholarly Communications Librarian).
e: [email protected]